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LABOUR OF LOVE
eGovernments Foundation A Window Into Nilekani’s Mind
Economic Times Bangalore (16 July 2009)
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Establishment expenses constitute one of the largest expenditure areas for any government. In addition, the government is one of the largest employers in the country. Efficient management of the staff, coupled with prompt and accurate payment of salaries is one of the primary responsibilities of any government body. This function has traditionally been managed through manual registers, making the generation of the monthly payroll a cumbersome and often error-prone process. Implementation of eGov Employee Information System (EIS)/Payroll application would provide the basis for the streamlining the entire establishment section processes. Capturing the employee’s career progression throughout their employment period with the government in the application allows the system to be used as the basis for generating the service book. In addition, the payroll module can be used not only to generate the monthly payroll, but also to track and manage employee liabilities like Provident fund; Recoveries like TDS, PT and loans (both from the government body as well as bank loans). The following schematic shows the full process flow managed by eGov EIS/Payroll:
Modify Pay slip screen
View Employee Master
- Definition of the full employee record, with assignment of a role to each employee. Role history for an employee will be maintained.
- Employee Leave and Attendance Management.
- Manage all the data required for generating the Employee Service Book (including deputations, suspensions etc)
- Definition of itemized earning and deduction heads with full flexibility of creating any number of heads.
- Salary computation, with provision of formulas for calculation of each head.
- Loan/Salary advance management.
- Definition of salary template for each role, which can then be modified for individual employees. The salary template can be configured using earning and deduction heads.
- Automatic calculation and generation of a standard pay slip, including multiple pay slip printing
- Maintenance of individual salary payment history (with break ups).
- Automatic generation of reports:
- MIS: Salary summary by department
- Regulatory: PF, gratuity reports.
- Automatic integration to the financial accounting system (eGov Financials)
If your city would benefit by eGov products, please contact us by sending an email to contact@governation.com